CPT®

CPT® code change applications

New process for submitting code change applications

Beginning with the February 2020 CPT Panel meeting, all applications are to be submitted online via the CPT Smart App. The CPT Smart App platform transforms the application submission process from a paper-based application process to a digital set of tools and resources for proposing code changes. This platform allows easy access to the current CPT data set and provides tools to manage your code change applications.

 

CPT® Smart App

Submit an online application with the CPT® Smart App.

Start Your Application

Currently, electronic submissions using the CPT Smart App are required for:

  • Category I/III
  • Category I “Short Form”
  • MAAA/MoPath
  • Laboratory applications

The PLA code change application is managed through the PLA online system.

For Category II code changes, the paper application will continue to be the required submission format, until further notice.

Smart App webinar

Oct. 3, 2019: Learn how the CPT Smart App is streamlining the digital application process and improving accessibility of CPT content, including the latest CPT Code set.

 

How to use the new CPT Smart App online system

The AMA has created a series of six instructional courses on the CPT Code Change Application Process and the CPT Smart App. These courses have videos on how to use the CPT Smart App and give examples on the types of responses that represent the information that the CPT Editorial Panel needs to review the code change applications. The courses are: 

Course 1: Pre-training and CPT course overview

Explains the new CPT Smart App online system and offers an overview of the CPT code change process.

Course 2: Basic and required entries

Describes the elements that are required to complete and submit the applications.

Course 3: Code changes

Provides instructions for rationale and process for completing code changes.

Course 4: Data collection

Describes how to complete the Data Collection screens.

Course 5: Physician services, vignette, supporting information/literature

Provides instructions for physician descriptions, patient vignettes, procedure descriptions, and the process of including supporting documentation and literature.

Course 6: Submit, re-submit and download an application and documents

Explains the processes for submitting and re-submitting a CPT code change application and downloading documents.

Reference materials for CPT Smart App applications

You may download the paper forms below for offline referencing and editing prior to your electronic submission. Please do not submit paper applications.

Category II code change paper application

Paper applications will continue to be required for the Category II code change application. Please review the submission instructions before submitting a paper application. 

PLA code change application online system

Visit the PLA online system to submit an application for Proprietary Laboratory Analyses (PLA) code changes.

Submission requirements for panel agenda consideration

All CPT code change applications must meet the following requirements in order to be placed on the agenda of the CPT Editorial Panel as an item of business:

  • Submission of a current, complete and materially compliant application form and all other necessary supporting documents
  • Adherence to all posted deadlines
  • Full cooperation with requests from CPT staff and/or Editorial Panel members for clarification and information
  • Compliance with all applicable policies and procedures including the CPT lobbying policyconfidentiality agreement (PDF) and conflict of interest disclosure requirements (PDF) (DocuSign® electronic signature may be required)

CPT staff initially receives and reviews applications for compliance with the above requirements. If necessary, CPT staff will reach out to the applicant for additional information. Applicants have three (3) business days to satisfactorily respond to CPT staff requests unless another deadline is stated. Applications that fail to meet the requirements, as specified above, will not be placed on the CPT Editorial Panel agenda for the immediate Panel meeting. Applicants are welcome to reapply for a subsequent meeting.

Start your application on the CPT Smart App

Submit an online application with the CPT Smart App.

Questions? Contact Us

If you have questions concerning the application process, please contact us.

CPT® is a registered trademark of the American Medical Association.