Process for submitting code change applications
All code change applications are to be submitted online via the CPT®️ Smart App. The CPT®️ Smart App platform transforms the application submission process from a paper-based application process to a digital set of tools and resources for proposing code changes. This platform allows easy access to the current CPT®️ data set and provides tools to manage your code change applications.
Currently, electronic submissions using the CPT®️ Smart App are required for:
- Category I/III
- Category I “Short Form”
- Pathology/Laboratory (including MoPath/GSP/MAAA)
The PLA code change application is managed through the PLA online system.
For Category II code changes, the paper application will continue to be the required submission format, until further notice.
CPT®️ Smart App resources
May 5, 2020: The Molecular Pathology Advisory Group (MPAG), Pathology Coding Caucus (PCC) and CPT®️ Editorial Panel created a new, consolidated Pathology/Laboratory Code Change Application. To help applicants and preparers better understand the new application’s structure and benefits, the CPT®️ Editorial Processes team created a video walkthrough of the entire Pathology/Laboratory Code Change process.
Oct. 17, 2019: Review the key functionalities (PDF) of the CPT Smart App and additional common questions from applicants and preparers. (Due to technical issues, the webinar was unable to be recorded).
Oct. 3, 2019: Learn how the CPT Smart App is streamlining the digital application process and improving accessibility of CPT content, including the latest CPT Code set.
How to use the new CPT Smart App online system
The AMA has created a series of six instructional courses on the CPT Code Change Application Process and the CPT Smart App. These courses have videos on how to use the CPT Smart App and give examples on the types of responses that represent the information that the CPT Editorial Panel (Panel) needs to review the code change applications. The courses are:
Explains the new CPT Smart App online system and offers an overview of the CPT code change process.
Describes the elements that are required to complete and submit the applications.
Provides instructions for rationale and process for completing code changes.
Describes how to complete the Data Collection screens.
Provides instructions for physician descriptions, patient vignettes, procedure descriptions, and the process of including supporting documentation and literature.
Explains the processes for submitting and re-submitting a CPT code change application and downloading documents.
Reference materials for CPT Smart App applications
You may download the paper forms below for offline referencing and editing prior to your electronic submission. Please do not submit paper applications.
- Category I & Category III CPT® Code(s) application (PDF)
- Category I "Short Form" Codes application (PDF)
- Pathology/Laboratory (including MoPath/GSP/MAAA) application (PDF)
- Code descriptor formatting instructions (PDF)
Category II code change paper application
Paper applications will continue to be required for the Category II code change application. Please review the submission instructions before submitting a paper application.
PLA code change application online system
Visit the PLA online system to submit an application for Proprietary Laboratory Analyses (PLA) code changes.
- Proprietary Laboratory Analyses (PLA) code change application (sign in required)
The literature requirements set in the following documents define the minimum requirements for CPT Editorial Panel (“Panel”) consideration of the Category I/III Long Form and Pathology/Laboratory applications
- Category I & Category III CPT® literature requirements (PDF)
- Pathology/Laboratory (including MoPath/GSP/MAAA) literature requirements (PDF)
Submission requirements for panel agenda consideration
All CPT code change applications must meet the following requirements in order to be placed on the agenda of the CPT Editorial Panel as an item of business:
- Submission of a current, complete and materially compliant application form and all other necessary supporting documents
- Adherence to all posted deadlines
- Full cooperation with requests from CPT staff and/or Editorial Panel members for clarification and information
- Compliance with all applicable policies and procedures including the CPT lobbying policy, confidentiality agreement (PDF) and conflict of interest disclosure requirements (PDF) (DocuSign® electronic signature may be required)
CPT staff initially receives and reviews applications for compliance with the above requirements. If necessary, CPT staff will reach out to the applicant for additional information. Applicants have three (3) business days to satisfactorily respond to CPT staff requests unless another deadline is stated. Applications that fail to meet the requirements, as specified above, will not be placed on the CPT Editorial Panel agenda for the immediate Panel meeting. Applicants are welcome to reapply for a subsequent meeting.
Start your application on the CPT Smart App
Submit an online application with the CPT Smart App.
Questions? Contact Us
If you have questions concerning the application process, please contact us.
CPT® is a registered trademark of the American Medical Association.
Table of Contents
- Process for submitting code change applications
- CPT®️ Smart App resources
- How to use the new CPT Smart App online system
- Category II code change paper application
- PLA code change application online system
- Literature requirements
- Submission requirements for panel agenda consideration
- Start your application on the CPT Smart App
- Questions? Contact Us