AMA House of Delegates process for submitting a resolution

The Office of the House of Delegates is now accepting resolution submissions for the 2025 Interim Meeting of the AMA House of Delegates.

As a result of HOD action at the 2024 Annual Meeting and changes to AMA bylaw 2.11.3, please take note of important deadlines and information concerning the submission of HOD resolutions:

On-time deadline: Sept. 30, 2025, noon Central

• Resolution submissions must be approved for proper formatting and approved by the AMA Office of General Counsel prior to the Sept. 30, 2025, noon Central deadline, to be considered on-time.
• For the Interim Meeting, all resolutions are additionally referred to the Resolution Committee to determine whether they meet the criteria for inclusion (advocacy/ethics) or are of an urgent nature.
• All resolution submissions approved for acceptance by the on-time deadline will be posted to the Online Reference Committees for review and comment.
• Submit finalized resolutions to [email protected]. The HOD office will send a confirmation email upon receipt of the submission.

AMA section exception

• Resolutions adopted and forwarded by the AMA section meetings held after the Sept. 30 on-time deadline and prior to the HOD opening session on Friday, Nov. 14, 2025, are excepted.
• Resolutions will be distributed in the Meeting Tote posted on Saturday morning prior to the second session of the HOD.
• These resolutions will not be included in the Online Reference Committees but will be reviewed at the in-person reference committee hearings.

A resolution template, sample, and instructions are provided for resolution submissions.

• Resolution template (DOCX)
• Resolution template instructions (PDF)
• Resolution sample (PDF)

Important reminders for submitting a resolution:

• The HOD office will not format or edit resolution submissions
• Resolutions that do not adhere to the template will be returned to the sponsor for editing
• Submit resolutions as soon as possible to allow time for review of proper formatting prior to the deadline
• No resolution edits/corrections will be accepted after the on-time submission deadline

Per AMA bylaw 2.11.3.1, “To be considered as regular business, each resolution must be introduced by a delegate or organization represented in the House of Delegates.” If a resolution is submitted by anyone other than a delegate or organization represented in the HOD, it will not be accepted by the HOD office.

• HOD Reference Manual (PDF): Resolutions and other HOD procedures, policies and practices.
• Archive of the House of Delegates: Status on implementation of resolutions and report recommendations from past meetings.
• Speakers' Page: List of pending and forthcoming reports.
• For more information about the 2025 Interim Meeting, visit the meeting page

Contact Donna Fasone, manager, HOD office, with any questions: [email protected].