2022 Annual Meeting of the HOD: February 7 Speakers' Update

In an effort to keep the Federation informed of current plans for our upcoming June House of Delegates meeting, your Speakers wanted to alert you to a modification from the previously announced dates for the meeting. We continue to plan an in-person event at the Hyatt Regency Chicago, subject to CDC and local restrictions related to the ever changing pandemic. Rest assured that we intend to implement protocols to ensure the health and safety of all participants. Although we hope that it does not become necessary, we are also making contingency plans for a potential pivot to a virtual meeting.

Anticipating a large volume of business and in an effort to maximize our deliberative time, the House will convene on Friday evening, June 10. Additional changes to the usual annual meeting schedule have also been made in order to maximize our time as shown in the tentative schedule below. We will strive to conclude the meeting by Wednesday, June 15 at noon, but please note that we will likely continue until noon, or possibly even later if necessary, to complete our business. We encourage you to consider this when making your travel plans. For your information, we have queried the Hyatt to see if an additional day could be added to the meeting; however, they are unable to accommodate us due to other meetings that are scheduled prior to and after our meeting.

While this remains a tentative schedule, we wanted to share it with the Federation for your planning purposes.

(All times are Central)

• Friday, June 10, 5:30-7:30 p.m. – Opening session
• Saturday, June 11, 12:30 p.m. – Second opening
• Saturday, June 11, 1 p.m. – Reference committee hearings
• Sunday, June 12, 8 a.m. – Reference committee hearings
• Sunday, June 12, 1:30 p.m. – Education sessions
• Sunday, June 12, 5-7 p.m. – AMA candidate reception
• Monday, June 13, 10 a.m. to 6 p.m. – HOD business session (with a break for lunch)
• Tuesday, June 14, 8 a.m. – HOD election session
• Tuesday, June 14, 9 a.m. to 3 p.m. – HOD business session (with a break for lunch)
• Wednesday, June 15, 8 a.m. through the completion of business – HOD business session

Note that the schedule allows time for delegations/caucuses to meet on Saturday morning and Sunday afternoon.

Pursuant to House action in June 2021, an AMA candidate reception is being planned for Sunday evening from 5-7 p.m. This reception will be the only reception allowed at that time.

In light of the anticipated large volume of business, we have the following requests:

• Before submitting any resolution that was held back or not accepted as a priority at our Special Meetings, please ensure that it remains relevant and/or not covered under current policy. A review of the issue in the current version of PolicyFinder may be in order.
• Consider whether a letter to the AMA’s executive vice president or to the Board might achieve the goal of the resolution without the need for consideration by the HOD. For example, House action is not required to send a letter to Congress or the Centers for Medicare and Medicaid Services if current policy addresses the matter.
• Please review your particular rules, as you may find that submission of a resolution to one of our Special Meetings, even if not prioritized, fulfills your delegation’s responsibility to submit the resolution and re-submission may not be required.

Please submit resolutions that are still relevant and require House action as soon as possible and no later than Friday, April 8. This will facilitate processing such as legal review, timely publication of the handbook, and implementation of the trial for a preliminary document to be developed from testimony on the online forum.

Volunteers to serve on House committees, including reference committees and rules and credentials, are being sought at this time. A new application form, found here (PDF) and attached to this email, should be submitted to [email protected]. Note that those who have applied previously need to submit this new form to be considered. As a reminder, reference committee volunteers would need to be available to meet virtually on the weekend prior to the opening session of the House to develop a preliminary document based on the online forum testimony. All applicants are asked to hold this weekend open on their schedule to accommodate this meeting. We encourage all who are interested to apply, even those who may have served at our recent Special Meetings.

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Responses should be directed to [email protected]
 

For additional speakers' updates visit the updates overview page.