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Meetings

The Commission to End Health Care Disparities (CEHCD) Spring meeting will be on April 4-5, 2014 in Waltham, Mass. Please check back for more information.

Agenda

A tentative agenda is now available. The meeting will be held at the Conference Center at Waltham Woods. The center is situated within the award-winning headquarters of the Massachusetts Medical Society, official sponsor for the Spring 2014 meeting.

Meeting book

The official meeting book is now available. In an effort to "go green," the Spring 2014 Meeting eBook will be available solely by download from the CEHCD website. Hard copies of the meeting book will no longer be available on site.

Registration

Online registration is now open. Please note, you will need to create an account on the AMA website in order to register for the meeting. Creating an account is free.

Hotel information

A block of sleeping rooms has been secured at the Embassy Suites Boston Waltham located at 550 Winter Street in Waltham, Mass. Participants may reserve a room through the Embassy Suites website or by contacting the hotel directly at (781) 487-4217. The AMA-negotiated rate is $169 per night and is valid until March 13, 2014 or until the room block sells out, whichever comes first. Transportation will be provided to and from the Massachusetts Medical Society.

Travel waivers

CEHCD members who will be requesting travel waivers (see below for eligibility information): Please have your CEO or organizational equivalent submit a formal request on your organization's letterhead addressed to the CEHCD Steering Committee explaining why the organization is fiscally unable to cover the cost for travel and lodging. Requests may be submitted via email to Tanya Lopez or faxed to (312) 464-4111 no later than 11:59 PM on Friday, Feb. 28, 2014. Please note it is the responsibility of the member representatives to follow up with their leadership if they anticipate they will need a travel waiver. The CEHCD will make decisions regarding all travel waivers on a case by case basis.

The CEHCD provides travel waivers to Members who face financial limitations. The following criteria and selection process will be used in selecting travel waiver recipients:

Eligibility:
A. Travel waivers are limited to one (1) request per member per meeting with a maximum of two (2) requests per year.
1. The Secretariat and subdivisions of the Secretariat are ineligible to apply for travel waiver.
2. Corporate Members are ineligible to apply for travel waivers.
3. While members can apply for a travel waiver for both the Spring and Fall meetings, there is no guarantee that both travel waiver request will be granted.
4. Members must be actively involved (participating on both a majority of conference calls and in-person meeting) in at least one of the following committees:
a. Advocacy and Policy
b. Health Professional Awareness, Training and Education
c. Research and Data Resource
d. Workforce Diversity and Leadership Development

Availability of travel waivers:
A. Travel waivers are limited to eight (8) members per meeting and are subject to available funds.

Travel waiver submission process:
A. Travel waiver requests shall be submitted as a formal letter from the member's CEO or organizational equivalent on the member’s letterhead addressed to the CEHCD Steering Committee explaining why the organization is fiscally unable to cover the costs for travel and lodging.
B. Travel waivers may be submitted via mail, e-mail or fax, but must be received by 11:59 PM CT on the due date.

Selection of travel waiver receipt will be based on the following criteria:
A. The order in which requests were received.
B. An analysis the member's participation on one of the aforementioned committees based on attendance as documented in the meeting minutes.
C. Whether the member has already received a travel waiver for the calendar year.

The Steering Committee will make the final decision on all travel waiver requests.

Guidance for travel waiver recipients:
A. Travel waivers are limited to the cost of transportation and hotel lodging only.
B. Support for transportation will be limited to one of the following per request per meeting:
1. Roundtrip airfare, train or bus fare, limited to coach-class at maximum cost of $1000 (inclusive of travel incidentals).
a. Travel incidentals such as baggage checking fees, and transportation to and from the airport will be reimbursed with submission of receipt for these expenses.
2. If using own personal vehicle, mileage reimbursement at the IRS approved rate, and cost for parking at the meeting location will be reimburse with submission of receipt for these expenses.
C. Support for hotel lodging will be limited to room and tax only and one (1) night per meeting unless explicitly requested in the travel waiver application and special permission is granted by the Steering Committee.
D. Travel waivers do not provide support for meals, snacks, beverages or personal items.

Previous Meeting

October 2013

Meeting summary

Meeting book