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Meetings

Agenda
The meeting will be held Sept. 25-26, 2015 at the AMA Headquarters located at 330 N Wabash Ave., Chicago, Ill. 60654. A tentative agenda will be available in June.

Meeting book
In an effort to "go green," the Fall 2015 Meeting eBook will be available solely by download from the CEHCD website beginning in September. Hard copies of the meeting book will no longer be available on site.

Registration
Online registration is now closed. Please check back in June.

Hotel Information
A block of sleeping rooms has been secured at the Hotel Chicago Downtown, Autograph Collection located at 350 N State St., Chicago, Ill. 60654.

Participants may contact the hotel directly at (312) 245-0333. When calling for a reservation, please refer to the "American Medical Association - Commission to End Health Care Disparities."

The AMA-negotiated rate is $199 per night and is valid until Sept. 3, 2015 or until the room block sells out, whichever comes first.

Doctors Back To School
We are recruiting volunteers to speak to students about careers in medicine and allied health at a Doctors Back to School Program (DBTS) scheduled for Friday, September 25 from 8:30 am - noon. Volunteers do not need to be physicians and we encourage participation from allied health and health care administration professionals. Transportation will be provided from the Hotel Chicago Downtown to and from the school. Please indicate on your registration if you are interested in participating in DBTS.

Mock Medical Interviews
We are also recruiting volunteers to serve as interviewers for students participating in medical school admissions mock interviews scheduled for Saturday, September 26 from 1:30 – 3:30 pm. This event will provide excellent opportunity for students to experience what it takes to successfully prepare for a medical school interview. Student will get the opportunity to meet with physicians and health care professionals as they complete two mock interviews. Volunteers do not need to be physicians and we encourage participation from allied health and health care administration professionals. The program will also include a panel discussion and Q&A session. Please indicate on your registration is you are interested in serving as an interviewer for the students.

Travel waivers:
CEHCD members who will be requesting travel waivers (see below for eligibility information): Please have your CEO or organizational equivalent submit a formal request on your organization's letterhead addressed to the CEHCD Steering Committee explaining why the organization is fiscally unable to cover the cost for travel and lodging. Requests may be submitted via email to Tanya Lopez at tanya.lopez@ama-assn.org or faxed to (312) 464-4111 no later than 11:59 PM on Friday, Aug. 14, 2015. Please note it is the responsibility of the member representatives to follow up with their leadership if they anticipate they will need a travel waiver. The CEHCD will make decisions regarding all travel waivers on a case by case basis.

The CEHCD provides travel waivers to members who face financial limitations. The following criteria and selection process will be used in selecting travel waiver recipients:

Eligibility:
A. Travel waivers are limited to one (1) request per member per meeting with a maximum of two (2) requests per year.
1. The Secretariat and subdivisions of the Secretariat are ineligible to apply for travel waiver.
2. Corporate members are ineligible to apply for travel waivers.
3. While members can apply for a travel waiver for both the Spring and Fall meetings, there is no guarantee that both travel waiver requests will be granted.
4. Members must be actively involved (participating on both a majority of conference calls and in-person meetings) in at least one of the following committees:
a. Advocacy and Policy
b. Health Professional Awareness, Training and Education
c. Research and Data Resource
d. Workforce Diversity and Leadership Development

Availability of Travel Waivers:
A. Travel waivers are limited to eight (8) members per meeting and are subject to available funds.

Travel Waiver Submission Process:
A. Travel waiver requests shall be submitted as a formal letter from the member's CEO or organizational equivalent on the member's letterhead addressed to the CEHCD Steering Committee explaining why the organization is fiscally unable to cover the costs for travel and lodging.
B. Travel waivers may be submitted via mail, email or fax, but must be received by 11:59 PM CT on the due date.