Applications

Processing memberships

Overview of how to distribute and process applications

Students can join the AMA online or by completing the paper membership application included in your recruiting kit.

If student chooses to join online:

• Direct students to complete an online application.
• Students will be required to choose their medical school so that all transactions will directly be linked to your chapter for chapter commission credit.
• Recruiters will receive an e-mail with a list of the students who joined online (an e-mail will only be sent if a student or multiple students join that day).
• Distribute membership incentive to students who joined for four-year membership.

If a student chooses to join by completing a paper application:

• Make sure students complete all fields on the application.
• Collect dues payments promptly.
• If an applicant uses a credit card, the card number must be written clearly on the application form. Credit card payments also require a signature.
• Store and transport applications and checks in a secure manner; record and submit them in a timely fashion.
• Process your applications online or (a) print out a blank batch transmittal cover sheet and fill it out by hand with all necessary information and (b) group together the completed batch transmittal cover sheet, corresponding paper applications and checks and send them all to the AMA using a postage-paid, pre-addressed UPS envelope (if you are mailing joint applications, view recruiter information box at bottom of application for mailing instructions).

Common errors:

• Use legal first and last names—not nicknames
• Use residential addresses, not P.O. Boxes or school addresses
• Provide phone numbers and e-mail addresses

Need assistance?

Contact MSSOP application processing and support at student.membership@ama-assn.org with your questions.

Important! Medical student applications (including checks) for some medical schools should be mailed to the appropriate state or county medical society. Contact the MSSOP staff to determine whether this applies to your school. If your state or county medical society processes your school’s applications, please follow these steps:

1. Send all dues and the original applications to the appropriate individual at the state or county society for processing.
2. Send copies of the paper applications, along with the corresponding transmittal form, to the AMA.

Membership application processing
Submitting student applications is easy and secure so you protect the information you submit for your chapter's new student members.

Instructions for using the Electronic Application Template
Instructions for submitting student applications using the Electronic Application Template

Membership transmittal form
This form is needed when sending paper student membership applications and/or membership dues to the AMA Membership Group.

Data License Agreement
Your chapter can get nonmember information so that you can target those students and increase your chapter membership.  The Data License Agreement allows the AMA to release that nonmember information to you.