Step-by-step instructions

MSSOP recruiters will perform three basic functions:

• Add a student application into a processing form.
• Review or edit information.
• Batch and submit applications.

Once you access the application processing link on the MSSOP Web site (www.ama-assn.org/go/mssop), a personalized "Welcome" screen will display a summary of your recruiting activity for your chapter. This screen will indicate the number of student applications submitted, the number of application batches submitted and the current number of applications pending submission. ("Pending applications" are those applications entered in the system but not yet submitted to the AMA for processing.)

If you find yourself lost at any time while using the application processing Web site, simply press Cancel and you will be returned to the "Welcome" screen. The Web site also allows you to pause at any time and resume your data entry later.

Let's get started

1. Go to the MSSOP Web site and click Application Processing. The "Welcome" screen will confirm your name, school and current application activity.
2. Click Add a Student. Fill out the electronic form using the information from the paper applications that you collected during your recruiting activity. (Note: If your medical school is one that requires you to forward your applications to your state or county medical society for payment, please be sure to select "State Payment" in the "Payment Type" field. Contact the MSSOP staff to determine whether this applies to you.) If you miss a required field, you will receive a screen message in red identifying the issue.
3. When the electronic form is complete, click Continue. This will take you to a "Review Student" screen, where you will check your information and make any required edits. To make a change, click Edit at the bottom of the screen and make all necessary corrections. This screen provides your only opportunity to edit information, so be sure to check the information carefully.
4. When satisfied that the information is correct, click Save to Batch at the bottom of the screen. The student's application information will automatically store in a "batch" that is ready for submission to the AMA. At this point, you will receive an error message if a card number and/or expiration date cannot be validated. Should this occur, check the information for accuracy. If you are unable to rectify the error, you must click Cancel, correct the information with the student and then re-enter the application information at a later time. If all information is entered and the credit card is valid, you will receive a message that the application has been successfully added to the batch. You may then continue entering applications and saving them to your current batch or elect to exit the system.
5. To submit a batch of applications to the AMA for processing, click Submit Form. You will see a transmittal cover sheet for this batch and a prompt to print. Take the batch transmittal sheet printout, the corresponding paper applications and checks, and send them all to the AMA in one of the postage-paid, pre-addressed UPS return envelopes provided.